Appalachian Community Grant Project Administration
The Ohio Valley Regional Development Commission is thrilled to work with the Appalachian Community Grant lead applicant Ross County to assist in the administration of awarded projects throughout our 12-county region. This page serves as a toolkit to assist each sub-grantee in making their project administration process as smooth as possible. Below, you will find information regarding coordination needs and roles, invoicing, reporting, and much more.
The staff at Ohio Valley Regional Development Commission is here to assist you from start to finish on your transformational projects. Please feel free to reach out if you have any questions.
We will be working with sub-grantees and project coordinators for the 12 ACGP projects listed below.
| Project Title | Sub-Grantee | Location |
| Serpent Mound New Observation Tower | Ohio History Connection | Peebles, OH (Adams) |
| Streetscape – Downtown Improvements | Village of Peebles | Peebles, OH (Adams) |
| Downtown Courthouse Square Streetscape & Visitor’s Center | Village of Georgetown | Georgetown, OH (Brown) |
| U.S. Grant Boyhood Home and Schoolhouse Improvement | Ohio History Connection | Georgetown, OH (Brown) |
| Mount Orab Healthcare Services Revitalization | Adams County Regional Medical Center | Mount Orab, OH (Brown) |
| Downtown Park | Village of Leesburg | Leesburg, OH (Highland) |
| Downtown Park Revitalization | Village of Lynchburg | Lynchburg, OH (Highland) |
| Felson Park Improvements | Village of Greenfield | Greenfield, OH (Highland) |
| Welsh Museum Rehabilitation | Welsh American Heritage Museum | Oak Hill, OH (Jackson) |
| Medical Office Building Rehab | Jackson County Economic Development Partnership | Wellston, OH (Jackson) |
| Holzer Hill Medical Complex Childcare Center | Holzer Health | Gallipolis, OH (Gallia) |
| A Trail Town, A Mound Town Project | Village of Zaleski | Zaleski, OH (Vinton) |
Information for Communities and Design Professionals
How to Submit a Design or Construction Invoice for payment.
For Design
- Contracted design firms should send invoices to the sub-grantee and OVRDC for review. Once reviewed and confirmed that the work has been completed, OVRDC will submit the invoice to Ross County for payment. Ross County will then process the invoice and pay the contracted design firm directly.
For Construction
- Contractors will submit their invoices to the sub-grantee and design firm. After reviewing the invoice and completing the required payment application checklist (linked below), the sub-grantee and design firm will submit the A1A or OFCC forms, the completed checklist, and all required documents (including lien waivers, certified payroll, etc.) to OVRDC for payment. Invoices must be submitted to OVRDC by 4 PM on Thursday to meet the Friday deadline set by Ross County (see payment calendar below).
- After receiving their check from Ross County, the grantee must use the funds to pay any outstanding invoices from contractors. Please note that a copy of the check and proof of payment to the contractors must be submitted to OVRDC.
Payment Calendar | ||||
| MONDAY | TUESDAY | WEDNESDAY | THURSDAY | FRIDAY |
| 4:00 PM – Deadline to submit invoice and required documents to OVRDC. | 4:00 PM – OVRDC will submit the payment request to Ross County. | |||
| Ross County processes request. | Ross County processes request. | Ross County processes request. | Ross County processes request. | Ross County processes request. |
| Ross County cuts check to grantee and mails out. | ||||
Resources, Information and Video Tutorials
| Kick Off Meeting – Getting Your Project Started | |
| NEW!! Draw Request Materials | |
| NEW!! Change Order Forms | |
| OVRDC Project Contact Information – Staff Roles and How to Reach Out | |
| Documentary Project Information – How to Tell Your Community Story | |
Do you have photos, plans or video to upload for the documentary? Great! Please use this form to send us your photos, video and any visuals or historic information you wish to submit for consideration. Thank you! |